Adult Regulations
ELIGIBILITY
Open to all riders from 6yrs and over.
Please remember that 6-17 year olds will need to have their parent or legal guardian present when signing on and ID will need to be shown.
VENUE / START AND FINISH
The event will start and finish at “Walters Arena”, signed off the A4109, near Glyn-Neath, A465, South Wales.
Direction to Walters Arena
Unfortunately there is no Post Code for Walters Arena but the following post code will get you to the traffic lights in Glynneath, SA11 5TU. From there follow the map below. The site entrance is set back from the road and not easy to see.
The SA10 post codes used in the past will not get you to the site but will take you down a long no through road where you will meet a very irate farmer.
When leaving the site watch out for the mobile speed camera when coming down the hill into Glynneath.
CANCELLATION
If the event is cancelled you will be issued with a full refund. If you cancel for any reason no refunds are given. This event is run in accordance with ACURegulations for Hare & Hound endurance type events.
RACES/NUMBER OF RIDERS
The event is open to all riders from the age of 6 and above. Teams in the adult classes may be made up of 1,2 or 3 riders and of course also open to solo riders as well.
• 24hr 1 to 3 Riders
• 12hr 1 to 2 riders
• 10hr 1 rider
• 6hr 1 to 2 riders
• 2hr Youth race 1 rider (Under 16)
•1.5 Little Uns race 1 rider (age 6+)
Each team member can ride their own bike, or share bikes within their team.
The Marathon class is for individuals who ride the event on their own (Solo riders can have more then one bike).
COURSE LAYOUT
The course will consist of approximately 7 mile lap during the hours of darkness for the 24 and 10 hour event.
Then a 15 to 18 mile lap will be opened for the 12 hour and 6 hour events. The course will be of a flowing nature through forest trails, gravel tracks and ‘off road’ sections run entirely on private land.
There will be alternative routes as an option for avoiding any extreme sections.
RIDERS BRIEFING & SIGHTING LAP
• For the 24 hour enduro there will be a sighting lap of the night section for all riders on Saturday afternoon. This will be displayed in the main marquee and played continuously to allow riders to observe well ahead of the race beginning. There will be a riders briefing on Saturday afternoon in the marquee.
• For 12 hour enduro entrants there will be a riders briefing on Saturday evening in the marquee. There will also be a Video of the sighting lap in the marquee on Saturday after the Briefing.
• For the 10 hour enduro there will be a sighting lap on Saturday afternoon. This will be displayed in the main marquee and played continuously to allow riders to observe well ahead of the race beginning. There will be a riders briefing on Saturday afternoon in the marquee.
• For the 6 hour enduro entrants there will be a riders briefing on Sunday morning in the marquee. There will also be a Video of the sighting lap in the marquee on Sunday after the Briefing.
• You must be there for both the Briefing and the sighting lap.
RACE START
The start of the 24 hour enduro on the Saturday evening will be a Le Mans start, Starting at 7:00pm with groups leaving in classes. Once lined up, you will be allowed to warm up your bikes, and then all engines MUST be switched off.
The start of the 12 hour enduro on the Sunday morning will be a Le Mans start, Starting at 07:00am with groups leaving in classes.
Once lined up, you will be allowed to warm up your bikes, and then all engines MUST be switched off.
The start of the 10 hour enduro on the Saturday evening will be a Le Mans start, Starting at 7:00pm with groups leaving in classes. Once lined up, you will be allowed to warm up your bikes, and then all engines MUST be switched off.
The start of the 6 hour enduro on the Sunday afternoon will be a Le Mans start, Starting at 1:00pm with groups leaving in classes.
Once lined up, you will be allowed to warm up your bikes, and then all engines MUST be switched off.
RACE DURATION
Once the three races have started the chequered flag will go out when the solo lead rider in the 24hr class passes the scoring point after 7pm. The clerk of the course MAY, depending on the conditions on the day, alter this finish time. Once the finish flag goes out, no rider may start another lap. In order to be classified a ‘Finisher’, one member of your team must pass the finish flag and collect your team’s finishing medals. In the case of retirement, a member of your team MUST report to the information point and hand in your tag. This is so that we don’t send a search crew out looking for you.
If you are unsure of how this works, it will be explained at the riders briefing.
TEAM RIDER CHANGE
During the race you can change your team riders and/or bikes as often as you like, but these changes can only take place in the pit area. Only entered riders and bikes that have passed checks on Saturday and Sunday may be used. Under no circumstances can you travel the wrong direction on the course, nor return to the pits by any other direction or means, other than following the entire route.
NOTE: Team riders will need to exchange their transponder at rider change-over in your pit area, or your laps won’t get registered.
SIGNING ON & SCRUTINEERING
• Signing on will start on Friday 3pm. "see timetable for times"
• For the 24 hour entrants Signing on will close prompt. "see timetable for times"
• For the 6 hour entrants Signing on will be available on Saturday & from Friday 3pm and close prompt. "see timetable for times"
• If you cannot make it for this time you must phone the Event Secretary before hand, and we will try to accommodate. Phone number to contact 01639 874404
NO SCRUTINEERING of bikes is needed. You must ensure your bike is of fit state to ride and is satisfactory
TYRES
Front and Rear tyre choice is unrestricted.
CAMPING & PARKING
The site is on hard ground people with tents be warned (bring something to sleep on)
Parking for caravans and motor homes will be available; HOWEVER this is not a public campsite so there is no electricity, showers or running water. You need to bring your own water for drinking and washing. Portable toilets will be provided. The Bar and Catering will be available from Friday night.
THE PRESENTATION
Presentation will be on site, in the Marquee approximately one hour after the last rider finishes. Please stay around and enjoy a hard earned drink and some hot food.
RACE MANNERS
Please observe all “walking speed” markers. Remember to stop and help fallen or injured riders, i.e. they are not there for traction! “Bar banging / barging” less capable riders and causing them to fall off will result in the offending rider receiving a time penalty. Serious incidents may result in exclusion – don’t cost yourself a position or your ride by riding irresponsibily.
PITS
The pit area, marshalling and lap scoring areas will be sign posted and taped out. Limit is one pit crew member per entrant. Each team / individual is required to provide themselves with a fire extinguisher at their pit site. Bikes must only be ridden at walking speed at all times in the pit area. Penalty is up to exclusion, at the Clerk of the Course discretion.
Refuelling can only take place in the pit area.
NO SMOKING in the fuel area, penalty is exclusion for your riders.
Absolutely NO using in the Pits or Surrounding areas mini / pit bikes or Quads or other motorbikes not in the race.
MARSHALLING / CLERK OF COURSE
The marshalling and lap scoring areas are OUT OF BOUNDS to all spectators, pit crew and contestants, with no exceptions. ANY queries / nasty wrangles about lap scoring are to be made to the Information point. Likewise, all protests are to be lodged with the same Clerk of the Course within 30 minutes of the race results being put up in the marquee which will be just after the presentation after this time results will become final. Do not approach any other race official / volunteer with complaints or protests, as they legally can’t help you. The Clerk of the Course’s decision is final; no correspondence will be entered into.
RIDING ON SITE
There will be no riding on the site or race course at any time. No pre-riding of the course is allowed – either by adults or youth. Any competitors found on the venue in the preceding weeks will be jeopardising the future of the event and will therefore face exclusion. Only bikes officially entered in the race may be moved around the site during the event. Outside of the race you may only ride your bike at walking pace to and from the pits to the Scrutineering area and to the start line of the Practice track and Race. No riding anywhere else on the venue.
BREAKDOWNS
If you breakdown on the track, you can only continue in the direction of the course. You must NOT leave the course or take a van out to try to recover your bike. If you do need your bike recovered you can inform the information point or a travelling marshal and we will have the bike recovered to the pits. Once your bike is recovered to the pits by our team you may repair it or change your tag to your team mate and re-enter the race. Please make every effort to walk your bike to the nearest number board marker to make it easier for marshals to find you and not waste their time due to you finding other means of picking your bike up or the bike becomes operable again.
HEALTH, SAFETY, SECURITY and SPEEDING
Those attending this event do so at their own risk. Please be aware that the health, safety and security of your children, possessions and vehicles are your own responsibility, and the Race Officials may not be held responsible for any loss or damage that occurs. We want everyone to enjoy themselves, so please take care.
Also, be aware that there are plenty of speed cameras in the local towns and speed restrictions are enforced, as are parking restrictions, be careful of your speed and how you park. Thanks.
CONTACT
If you do need to contact us, please make sure you have read the regulations first – you’ll probably find your answer in here. Otherwise email info@outdoorwelshevents.co.uk or phone 01639 874404.
TRADE STANDS
If you would like to have a Trade Stand at our next event, please contact the Event Secretary on 01639 874404, or alternatively email info@outdoorwelshevents.co.uk
TIMETABLE
Please see the respective race pages under Races
SCORING
Each team and Solo Riders entered into a race will be supplied with one transponder which must be placed on your right wrist and will require you to stop at the scoring line. Transponders must be with the rider at all times the rider "The rider that is currently out on track" All transponders must be returned at the end of the race. "If not a £20.00 fee will apply"
TRANSPONDERS
Transponders can only be transferred from one rider to the next rider as part of a team and any variance to this will be penalised. If you are unable to finish your race, the transponder must be handed into the Marshals Marquee / Race Control otherwise your times will not be recorded.
CHEATING
Any riders to be found cheating, by short cutting the course will have their time on that lap omitted.
Lap time screens will be turned off TWO hours prior to the finish to serve as anticipation and suspense of riders fighting for placement. Only marshals will be privy to this information and results will be announced at the Presentations. Marshals have been thoroughly trained to spot discrepancies in times due to cheating during this last 2 hours and any one found to be suspected of cheating will be docked their last lap or even disqualified.
FINISHING YOUR RACE
This year any rider unable to continue or complete more than 1 lap may rest in the Pits which is BEFORE the scoring area, which will allow the rider to pause or finish their race early. In order to qualify for a medal and your finish time, each rider MUST return to their bike and proceed to the finish line after the chequered flag has been raised around 7pm on sunday evening. If your bike is in the pits when the chequered flag is raised, you will have approximately 40 minutes to qualify for your last lap before we close the course. Failure to do so could result in a DNF (Did Not Finish).
PARKING
Stewards are on site from Friday afternoon through to Sunday evening to assist you with your parking requirements. Access to the site is restricted at all times and any vehicle wishing to leave before the event must do so with steward's permission. Stewards will take into account whether you are a day visitor or staying for the full weekend and will therefore advise you to park accordingly. All vehicles and their contents are left at owners risk and are not covered through our insurance.
Day Parking & Extra Vehicles
There will only be 1 Vehicle per entrant allowed in th pits, any extra vehicles will be charged £5.00 and will need to park in the day parking area.
BIKE MANAGEMENT
All bikes must be scrutineered if you intend to ride within any of our races. No bike will be allowed on the course with out the correct marshal stickers. Bikes cannot be ridden in any of the car parks. Riding in the pits is allowed but only at walking speed. Failure to comply with this will result in you being ejected from the site.
No vehicles may be parked in the pits, except racing competitors bikes and their own Vehicle.